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Kathy Loeppky
Conference Coordinator
(505) 844-2376

Paper Submission

The 23rd International Meshing Roundtable solicits both full papers and research notes. The lists of topics for full papers and research notes are the same. As a rule, authors should not submit a full paper and a research note on the same topic in the same year. However, they may submit a research note in one year and submit a full paper the following year on the same topic.

NOTE: Authors are requested to download a new copy of the paper templates each year and not use copies from previous years. This will ensure that all submissions conform to the requirements of the conference and the publisher.

Deadline Dates

Deadlines are all 11:59 pm Mountain Daylight Time (UTC-6 hours)

Full Paper Submission Deadline
: EXTENDED to June 9, 2014. Please note there will be no further extension to this deadline.
Paper Acceptance Notification: July 21, 2014
Final Camera-Ready Paper Submission Deadline: July 31, 2014
Research Notes Submission Deadline: July 31, 2014
Research Notes Notification: August 13, 2014

Full Papers (Peer-Reviewed)

Full papers must have original and significant contribution in order to be accepted. All papers will be rigorously peer-reviewed by reviewers selected by the program committee. Accepted papers will be published in the proceedings and will also be available on a flash drive and on the IMR website. The proceedings are printed in black and white. Each accepted paper will be given a 20 minute slot for presentation plus 5 minutes for questions. At least one of the authors must register and attend the conference for a paper to be included in the proceedings.


Research Notes (Committee-Reviewed)

Research Notes are short articles describing exploratory research, preliminary results and techniques deemed to be relevant to the field of meshing.  The research notes will have only one submission and will be reviewed by the program committee.  Unlike full papers, there will not be a camera-ready submission of the accepted research notes.  A special session will be dedicated to presentations of research notes. The research notes will not be included in the proceedings, but will be included on a flash drive and on the IMR website. Each research note will be given a 10 minute slot for presentation plus 5 minutes for questions.

Format Requirements and Submission

Please use the following instructions while formatting and submitting your full paper and research notes:

IMPORTANT INFORMATION: For the IMR proceedings we have moved from Springer to Elsevier. This requires the use of new templates and formats to meet Elsevierís requirements. Please read the instructions below in their entirety. Final full papers and research notes, you must use the new template accessible on this page. Final papers will not be accepted in any other format.

  1. Format requirements (Full Paper and Research Notes)
    1. A full paper should be limited to 13 pages in length, including figures, tables, references and appendices.  A research note should be limited to 2000 words or 5 pages in length (whichever is shorter), including figures, tables, references and appendices.

    2. Either LaTex or Microsoft Word can be used while preparing your paper. If you have downloaded the templates in previous years, you are required to download the new templates for this year. This will help ensure that all submissions conform to the requirements of the conference and the publisher.

    3. To access the templates, supporting documents and instruction, download IMR23_Template and unzip to access the files. The zip file contains both the LaTex and Word templates. Authors must use these templates for paper submission while strictly following the guidelines provided here Elsevier Guidelines

    4. A completed copyright agreement form is required for all accepted papers to be published. For further information see the Copyright Agreement section below.

  2. Initial paper submission (full paper and research note)
    1. Only PDF files are accepted in the initial submission

    2. All fonts need to be embedded in the PDF files (see section PDF Conversion Instructions).

  3. Final camera-ready submission (only accepted full paper)
    1. Both the PDF file and the source documents (M.S. Word or LaTeX files and figures) must be submitted.

    2. The copyright publishing agreement form is required (see below).


Paper Submission Instructions

New for the 23rd IMR, the organizing committee has chosen OpenConf ( as the new service to handle IMR paper submissions. To submit a Full Paper or Research Note, please go to:

If you have questions about the paper submission process, click on "Email Chair" at the link above.

PDF Conversion Instructions

Once the paper is prepared, please convert the paper to PDF format. Please embed all fonts in the final PDF file.

If using pdflatex:
Most likely pdflatex is already configured to embed fonts in a PDF file on your UNIX system. To check yours, a useful tool is pdffonts. Run pdffonts over the produced pdf file from pdflatex, and make sure all fonts have “true” in the columns “emb” and “sub”. If some fonts are missing, you need to do the following:

  1. Run “updmap –edit” as root
  2. Edit the opened config file and set pdftexDownloadBase14 to true
  3. Rerun pdflatex.

Note that if you use PDF figures, you should make sure that all fonts are embedded in those files also.

If converting to PDF using Microsoft Word on Windows:

  1. From File menu, choose "print"
  2. Change Destination from "Printer" to "File" (located top right of General dialog box)
  3. From General, go to "Save as File"
  4. Change "Format" to "Acrobat PDF"
  5. Select "Embed All Fonts"
  6. Make "Downsample" settings is set for at least 72 dpi
  7. Click "SAVE"

Note: If you have a newer version of Microsoft Word you may need to have the full version of Adobe Acrobat or some other conversion software to convert your Word document to PDF.


Copyright Agreement

The copyright agreement form must be completed for accepted papers to be published. The completed form may be faxed to 505.284.2418 or scanned and emailed to

Required Copyright Form

Peer Review Guidelines

All papers submitted to the International Meshing Roundtable undergo a peer review process before acceptance. The goal is to have a fair and impartial peer review process performed by volunteer reviews from the mesh generation community. Guidelines for the peer review process can be found at:

IMR_23 Reviewer Guidelines


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