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Cherri Porter
Conference Coordinator

cporter@sandia.gov
(505) 844-2788







Hotel, Travel and Visitor Information


Hotel Details

The Buena Vista Palace Hotel & Spa
1900 E Buena Vista Dr.
Lake Buena Vista, FL 32836
Phone: 407-827-2727 | Toll Free: 866-397-6516

http://www.buenavistapalace.com/default-en.html

hotel

Location

The Buena Vista Palace Hotel & Spa is an official Walt DisneyWorld® Resort and is located across the street from DOWNTOWN DISNEY®. The Buena Vista Palace has 1,014 guest rooms and 117 suites. Accomodations are stylish and feature luxurious pillow-top mattresses and bedding. Amenities include a fitness center, full-service spa & salon, gift shop, in-room safe, in-room refrigerator, mini-market, valet and free parking, 3 heated swimming pools & a whirlpool. There are also several restaurants and lounges on site for your enjoyment.

The Buena Vista Palace provides complimentary transportation to the Walt Disney World® Theme Parks. The Walt Disney World® Theme Parks offer a pre-arrival savings of 10% on their full-multi Day (2 days or longer) tickets. You can obtain your tickets at http://www.mydisneymeetings.com/snl22ir/. You can also obtain partial-day tickets (after - 2pm and after - 4 pm) for conference attendees at this site.

Reservation 

A block of rooms has been reserved at The Buena Vista Palace Hotel & Spa at a special conference rate of $105.00 a night,  plus state and local taxes. These rooms are being held on a first-come, first-served basis. All bookings must be made before September 19, 2013 to receive this special conference rate. Please be aware that the room block may fill quickly, so we suggest you make your hotel and travel plans early to take advantage of this great rate. 

Reservations can made by clicking this link to reserve a room for the 22nd International Meshing Roundtable or by calling the Central Reservation line at 1-866-397-6516. Please indicate your group affiliation, 22nd International Meshing Roundtable, when making reservations. All rooms require a one-night's deposit by September 19th, 2013.

Cancellation

Guaranteed individual reservations must be cancelled at least 5 days prior to individual's arrival date. The deposit is refundable if a cancellation number is obtained by the guest when cancelling.

Did You Know?

Your support in staying at The Buena Vista Palace Hotel & Spa helps keep the conference costs down, which directly affects your registration fees. Sandia guarantees the hotel that we will fill a certain number of “room nights” (rooms per night) during the conference.  Sandia incurs penalties if too many attendees opt to stay in other hotels in the area or neglect to indicate to the hotel that they are with the IMR conference. Future registration fees could increase to cover these additional risks.

Travel Information

There will be no hotel shuttle to and from the airport.

Taxi's are available from the Orlando airport for approximately $45 (each way and does not include gratuity). It is a 15-20 minute drive.

Mears offers a shuttle from the airport to the hotel for $34.00 roundtrip. They can be reached at 407-422-2222 or you can make a reservation on their website at http://www.mearstransportation.com/services/shared-ride-shuttle/

 

Parking Information

There are two options for parking at the Buena Vista Hotel & Spa.

  • Valet Parking at the hotel - $16 per night, unlimited in/out
  • Complimentary Self Parking

Visa Information

Citizens of some countries may be required to obtain a B-1 visa (Business visitor) to enter the United States to attend the conference. Please see this Department of State webpage for more information on visitor visas. 

If you need to apply for a visa, please send your request for Invitation Letter to the Conference Coordinator, Cherri Porter (cporter@sandia.gov). Please include the following information on your request:

  • First Name
  • Last Name
  • Purpose (e.g., presenting a paper, research note, or poster; attending short courses; attending particular paper sessions; etc.)
  • Title of your presentation (if available)
  • Dates planning to stay within the United States
  • Registration ID (if already registered; strongly encouraged)
  • Address where the invitation letter should be mailed, emailed, or faxed to


 Visitor Information

This year the IMR conference will be held at the Buena Vista Palace Hotel & Spa, directly across the street from DOWNTOWN DISNEY® http://www.wdwinfo.com/downtown/marketplace/

The Buena Vista Palace Hotel & Spa

The Buena Vista Palace Hotel & Spa is an official Walt DisneyWorld® Resort and is located across the street from DOWNTOWN DISNEY®. The Buena Vista Palace has 1,014 guest rooms and 117 suites. Accomodations are stylish and feature luxurious pillow-top mattresses and bedding. Amenities include a fitness center, full-service spa & salon, gift shop, in-room safe, in-room refrigerator, mini-market, valet and free parking, 3 heated swimming pools & a whirlpool. There are also several restaurants and lounges on site for your enjoyment.

The Buena Vista Palace provides complimentary transportation to the Walt Disney World® Theme Parks. The Walt Disney World® Theme Parks offer a pre-arrival savings of 10% on their full-multi Day (2 days or longer) tickets. You can obtain your tickets at http://www.mydisneymeetings.com/snl22ir/. You can also obtain partial-day tickets (after - 2pm and after - 4 pm) for conference attendees at this site.

Here is a link with some other fun attractions, activites, nightlife, and shopping in the Orlando area.

Information on local weather in Orlando. What to expect weather to be like in October 2013.



 

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